EVENT HEADSHOTS
That Actually Get Used
Flattering lighting. Expert coaching. Instant delivery.
A Professional Headshot Experience Designed for Events
Whether it’s a trade show, corporate event, or branded activation, our Headshot Station is built to stop foot traffic, make guests feel like a million bucks, and deliver professional portraits they'll actually use — LinkedIn, Slack, Zoom, you name it.
No sad backdrops. No forced smiles. Just real people looking their best, guided by our expert team and powered by a branded experience from start to finish.
TRADESHOW HEADSHOT STATION
Seeking to stand out at your upcoming trade show, convention, or conference? Our cutting-edge headshot station is here to deliver! Equipped with a DSLR camera, custom studio lighting, and a dedicated team of two for operation and assistance, we offer attendees the chance to capture striking, professional-grade headshots ideal for LinkedIn, profile pictures, about pages, and beyond.
Features include:
DSLR Camera for high-quality images
Custom Studio Lighting for the perfect ambiance
A team of two to facilitate and help with immediate sharing
QR code and Facial Recognition Delivery
Effortless social sharing and texting to spread your new look
🔥 Drive Traffic That Actually Converts
Forget the cheap giveaways — this is a real reason to stop by.
Our Headshot Station isn’t just a booth filler — it’s a traffic magnet. People line up (or queue up) to get their photo taken because they want this. The best part? You control the branding, the experience, and the follow-up.
High engagement + branded delivery = a lead generation machine.
💼 LinkedIn-Ready in Minutes
Polished. Modern. On-brand.
Every photo is taken with one thing in mind: use it the second they get it. Whether it’s for a professional profile, resume, internal team use, or company directory, the result is always clean, confident, and completely usable.
And yes — we retouch in real time. That means blemishes gone, lighting perfect, delivery instant.
Confidence Is the Best Filter — We Bring It Out
Not everyone loves having their photo taken — and that’s exactly why we don’t just point and shoot.
Every guest receives on-the-spot coaching from our professional photographer to help them look natural, feel confident, and actually enjoy the moment.
We guide posture. We adjust angles. We prompt authentic expressions (yes, even real smiles — not the forced kind). It’s about creating a space where guests feel relaxed enough to let their personality show through.
The result?
Headshots that feel real. Confident. Approachable. Like the best version of themselves — not a stiff photo they’ll avoid posting.
Because when people feel good, they look even better.
Professional Retouching That Still Feels Like You
Our editing process enhances what’s already there — not filters it out.
With the help of advanced AI tools and real-time editing, we deliver photos that are polished yet true to life. Every guest gets light, natural refinements that elevate the image without losing personality.
Here’s what we adjust:
Skin smoothing for a clean, even finish
Flyaway hair removal for a tidy, professional look
Lighting and tone balancing for every skin tone
No plastic skin. No fake blur. No one looks like someone they’re not.
We believe your guests should recognize themselves in the best light possible — confident, authentic, and ready to post.
📲 Skip the Line. Join the Queue.
Your guests don’t have time to wait — and they shouldn’t have to.
Our Queuing App lets guests register, join a virtual waitlist, and get notified when it’s their turn. That means no lines, no standing around, and no crowding your booth.
Let them explore the event — we’ll text when it’s time to shine.
🔍 HOW DOES IT WORK?
Step 1: Check In & Get in Line
Guests scan a QR code to join the virtual queue — no standing around required. As part of check-in, they’ll take a quick passport-style selfie, which our system uses for facial recognition to seamlessly pair their headshot later. Once they’re in the system, they can relax, explore the event, and receive a notification when it’s their turn.
Step 2: Step Into the Headshot Station
When called, guests enter our sleek, modern headshot station, complete with studio-quality lighting and a clean backdrop. The environment is designed for comfort and confidence — a space where even the most camera-shy feel at ease.
Step 3: Guided Photography
Our professional photographer works one-on-one with each guest, offering subtle coaching to refine posture, positioning, and expression. No countdowns, no pressure — just natural direction that brings out each guest’s best angles with minimal effort and maximum impact.
Step 4: Real-Time Retouching & Seamless Delivery
After the session, our editor applies real-time enhancements to brighten, refine, and polish — all while keeping the photo natural and authentic. Thanks to facial recognition, each edited headshot is automatically matched to the original check-in photo and delivered instantly via email or text when ready.
Subtle retouching for skin tone and clarity
Lighting and tone correction for a flattering, professional finish
High-res delivery in seconds, with no manual sorting or delays
How Long Does It Take?
From check-in to delivery, each guest spends just 2-4 minutes in the process — making it easy to serve high volumes without long wait times. With our optimized workflow, intelligent tech, and expert direction, your guests walk away with a photo they’re proud to post, and your brand gets all the credit.
The URBN Headshot Station is smart, seamless, and seriously impressive.
📈 Post-Event Stats & Branded Galleries
The experience doesn’t end at the booth — we make sure your brand stays top of mind long after the event wraps.
Every activation includes:
A post-event gallery with all final headshots
Instant digital delivery via branded email or SMS
A clean, shareable gallery experience for guests
Want to take it further?
Upgrade with our premium features:
A fully branded microsite tailored to your event or sponsor
Lead capture integration to collect guest info at delivery
Performance analytics including open rates, downloads, and click-through data
From polished portraits to post-event performance, we deliver more than just headshots — we deliver impact.
GLAM STYLIST
Enhance your headshot session with our skilled glam stylist, who meticulously perfects your look. Achieve a radiant complexion with precise moisturizer application, flawless skin with concealer and foundation, and impeccably styled hair to match your desired look, from voluminous to sleek.
Our stylist excels in fine-tuning, taming flyaways for a polished appearance and creating dynamic curls or waves for added elegance. This attention to every detail ensures your headshot embodies your professional and personal style, leaving you with a standout portrait for your portfolio or social media.
AVAILABLE NATIONWIDE
Our headshot station is mobile and ready to serve most major cities across the United States without any travel fees, ensuring the same exceptional service wherever you are. We cater to touring events and larger brand activations, encouraging a nationwide reach with no additional fees.
Make a memorable impact at your next trade show with URBNEVENTS, offering attendees a unique headshot experience that sets you apart from the competition and fosters lasting connections. Contact us now to reserve your headshot station and elevate your event!
PHOTO EXPERIENCES
YOU MAY ALSO LIKE THESE
360 Booth
GlamBOT
Roaming Booth
WANT TO TALK MORE?
In this 20-minute consultation, delve into personalized photo and video options for your event, covering customization, design, setup, and enclosure choices. Gain insights and answers tailored to your specific needs, ensuring your experience perfectly complements your event.